#Outlook 2016 archive contact full#

Once done, you should see only a single entry for Default with a permission level of None. On the Permissions tab of the new window, click to highlight the name(s) of the individual(s) with whom you are sharing and click Remove. In the folder list in Outlook, right-click on the name of the folder you are currently sharing and choose Properties. Then User2 must change the settings of their email account to remove shared access from User1. First, User1 must revisit and revoke the privileges granted for each folder location. The process for removing shared folders is nearly the same as adding them. Reviewer or Publishing Editor, not Contributor), you can now simply drag-and-drop emails from the shared folder into your Inbox or personal folders.ДЄny changes either of you make to the contents of the shared folder will be visible to the other nearly instantaneously. Contributor or Publishing Editor, not Reviewer), you can now simply drag-and-drop emails from your Inbox or personal folders into the shared folder.ДЄnd assuming you were given sufficient permissions (i.e.

Contact UW-IT or your local computer support team.ДЄssuming you were given sufficient permissions (i.e.

Close Outlook and restart your computer, then log in and check again.

Ask User1 to double-check that they have granted the correct permissions.

If the folders still do not appear after 24 hours or if the folders appear but without their contents: Note: Sometimes it can take a while for granted permissions to promulgate across the server, so if User1вЂ™s name is listed but the shared folders do not immediately appear after you click on the arrow, wait 24 hours. Once you've sent that email, save a copy for yourself so you can refer to it later as a reminder of which folders you've shared and with whom.

Repeat these steps for each folder/subfolder you wish User2 to be able to access.ДЄs a best practice, we strongly recommend drafting an email to User2 (and cc yourself) outlining the folders and the permissions you've granted them along with a link to the instructions in the next section of this webpage.Notice that choosing any of these permission levels automatically checks the Folder visible box we used in Steps 1 & 2.

#Outlook 2016 archive contact full#

Publishing Editor gives them full access to read the contents, add new emails, delete emails, and create new subfolders.

Reviewer allows them to read the contents of the folder but not add new emails to it or delete emails from it.

Contributor allows them to add emails to the folder without being able to view its contents.

With their name(s) still highlighted, click on the Permission Level dropdown box to choose the level of sharing privileges you wish to grant:

Once you have added the person(s), their name should appear highlighted in the list in the Permissions window. This will allow User2's Outlook to see that you are sharing one or more of your folders. User1: Follow these steps to share a folder with a colleague Step 1: Granting limited permissions to your email account. If you have already been granted permission to view another person's shared folder, please skip to the section for User2 below. Click on the arrow to the left of User1's name to view their shared folder(s).Change the settings of your email account to accept shared access from User1.To display folders you have been granted access to, User2 must: Finally, grant User2 permissions to all folders whose contents you wish them to be able to access.Then grant User2 limited permissions to any parent-level folders.Grant User2 limited permissions to your email account.

To grant access to your folder(s), User1 must: The steps vary depending on whether you are the one granting ( User1) or receiving ( User2) access. When sharing folders in Outlook, remember that folder permissions are very explicit. On this page you will find instructions for granting and removing access to shared folders.

Anytime two people need access to shared information.

When two people are working on the same project.

When an employee goes on vacation or extended leave.

When an employee separates and emails need to be transferred to a supervisor or colleague.

Your office might find shared folders to be useful in any of the following circumstances: Sharing folders is preferable to forwarding in that it 1) doesn't change the metadata (Date, Sender, Recipients, etc.) of the email, and 2) it doesn't add to your account usage. You may remove access to a shared folder at any time. Creating a shared folder will give the individual(s) you specify access to the emails, contacts, tasks, or notes contained in that folder.

If you use Outlook to view your UW Exchange email, you can share email folders with other UW employees.